DISTRICT SEEKS CONFERENCE COORDINATOR

The Illinois/Wisconsin District of the Church of the Brethren seeks a conference coordinator. This part-time contract position would primarily work from Aug. 15 to Nov. 15 each year, with a few meetings via Zoom between January and August for planning the event with the district’s Program & Arrangements Committee. The contract can be renewed annually by mutual consent. This position reports to the district executive minister, with employment carried out by the district leadership team.

It is anticipated that the position would involve an average of 10 hours per week, but the actual number might be lower some weeks and higher for others, with more hours in the month immediately before the conference. Attendance and work at the conference, which rotates to locations throughout Illinois and southern Wisconsin each year the first full weekend of November, is also expected. Travel expenses for conference attendance will be reimbursed. Specific duties would include:

o Work with the district Program & Arrangements Committee and conference officers to plan and carry out details of the conference.

o Work with the district executive minister and conference officers to create the agenda, overall conference schedule, and the slate for open offices.

o Assemble and produce the conference booklet with reports, budgets, and other materials.

o Conduct registration for the conference, both delegate and non-delegate. This will include coordinating with congregations on their allotted delegates and the corresponding assessment.

o Handle meal sign-ups and payments.

o Coordinate with exhibitors and other guests for space reservations, equipment needs, etc.

o Respond to other questions about the conference from district members and others as needed.

o Act as liaison with the host church/site about space and equipment needs and other details.

o Assist the Ministry Leadership Development Team with any needs related to the pre-conference continuing education event.

o Oversee on-site registration, meal ticket distribution, and logistics.

o Create a tool for evaluation and compiling a report of evaluations following the conference and file the official minutes from the conference in coordination with the conference clerk.

Candidates should be familiar with the Church of the Brethren and the Illinois/Wisconsin District (membership in the Church of the Brethren preferred but not required); have good communication, organization, and planning skills; ideally have some experience in conference planning or in planning/organizing other large events for groups; be flexible in their schedule; and be comfortable using various software applications, including Google Suite or other registration tools, Microsoft Office suite, and Zoom. Location is flexible within the district.

To apply, please send resume’, letter of interest, and two professional references to: Church of the Brethren Illinois/Wisconsin District office, 1S071 Luther Ave., Lombard, IL 60148 or iwdde@outlook.com. Applications will be accepted until the position is filled.